Privacy Policy
Privacy Policy
At The Wild Life Safari Trip, we know that booking a Ranthambore safari means sharing some personal details with us — your name, your ID number for the park permit, maybe a photo of you grinning next to a tiger pugmark. This page explains exactly what we collect, why we need it, who else sees it, and how long we keep it. We’ve written it in plain language on purpose, and we’re compliant with India’s Digital Personal Data Protection Act, 2023 (DPDPA).
If you only read one part of this page, read the table below.
| What we collect | Why we need it | Who we share it with | How long we keep it |
|---|---|---|---|
| Name, age, ID/passport number | Forest department safari permits | Ranthambore park permit portal | 3 years (permit record requirement) |
| Email, phone, address | Booking confirmations, itinerary updates | Not shared outside our team | Duration of your active booking + 1 year |
| Payment details | Processing your booking | [Payment gateway name], never stored by us | Not stored on our servers |
| Travel preferences | Personalizing your safari (zone choice, photography needs) | Resort/hotel partners, if relevant to your stay | Duration of your active booking |
| Photos/videos taken on tour | Trip memories, occasional marketing use | Only with your separate consent | Until you ask us to remove them |
What Information We Collect
When you book with us, we ask for the basics: your full name, age, and a government ID or passport number. This isn’t us being nosy — Ranthambore National Park requires this for every safari permit application, and we can’t get you through the gate without it. If you’re booking as a family or a student group, we’ll need the same details for each traveler, including minors (more on that below).
We also collect your email and phone number, obviously, so we can send you booking confirmations and reach you if your safari timing shifts (it happens — permit slots get reshuffled by the forest department more often than people expect).
If you’re a wildlife photographer or birder telling us about specific interests — say, you want the zone with better raptor sightings, or you’re chasing a particular tiger sighting — we note that down too, purely to match you with the right guide and vehicle.
For payments, we never see or store your card details directly. That goes straight to [Payment gateway name], which is PCI-DSS certified, meaning your card information is handled to the same security standard banks use.
How We Use Your Information
Here’s the honest version of what happens to your data after you hit “submit”:
Permit applications: Your ID and age go to the forest department’s official booking portal to secure your safari slot. This is non-negotiable — it’s how the park verifies every visitor.
Trip personalization: If you mention you’re on a honeymoon, traveling with kids, or chasing a specific wildlife photography goal, we use that to brief your naturalist guide so the day actually matches what you came for.
Group logistics: For educational groups or school trips, we utilize the roster you provide to organize transport and permits collectively, ensuring that it is neither sold nor repurposed elsewhere.
Safety communication: For adventure add-ons (night drives, walking trails where offered, remote lodges), we use your phone number for real-time updates if weather or park conditions change your schedule.
We do not use your data to build advertising profiles, and we do not sell it to third parties. Full stop.
Photos, Videos, and Marketing Use
This one’s specific to what we do, and you won’t find it on most safari operators’ privacy pages. During your safari, our guides sometimes take photos or short videos — a group shot at the gate, a candid moment when someone spots their first tiger. We love these, and honestly, so do most guests.
Here’s how it works: if we’d like to use a photo of you on our website or Instagram, we’ll ask you directly, either during the trip or by email afterward. We won’t post identifiable images of you or your group without that separate okay. If you’ve already said yes and change your mind later, email us at [contact email] and we’ll take it down — no questions asked, no delay.
If you’re a wildlife photographer worried about your own shots getting used without credit, that’s a separate conversation from this policy — this section only covers photos we take of you.
Who We Share Your Data With
We keep the list of people who see your information short, on purpose:
The Ranthambore forest department’s permit system — your name, age, and ID number, because the park requires it for entry.
Resort or hotel partners — only if your package includes accommodation booked through us, and only the details needed for your check-in (name, dates, room preferences).
The Wild Life Safari Trip — for processing payment, per their own security standards.
Google Analytics — anonymized website usage data (pages visited, time on site), not tied to your booking details, so we can see which parts of our site are actually useful.
We do not share your data with marketing companies, data brokers, or anyone outside this list. If a new partner is ever added — say, a new lodge partnership — we’ll update this list and the date at the top of this page.
Cookies and Analytics
Our website uses cookies for two things: keeping your booking session active while you fill out a form, and anonymized analytics through Google Analytics so we understand which pages help visitors and which ones confuse them. We don’t use cookies to track you across other websites, and you can disable cookies anytime through your browser settings — the site will still work, though your booking form might not save your progress between pages.
Data Retention
We keep your booking and ID information for three years, matching the forest department’s own permit record requirements. Your email and contact details are kept for the duration of your active booking plus one year, mainly so we can help if you contact us about a past trip. After that, we delete it. If you’d like your data removed sooner, see the contact section below — we can usually process that within a few days, unless we’re legally required to hold permit-related records for the retention period above.
International Visitors and Cross-Border Data
A large share of our guests book from outside India, and we know some of you are used to GDPR-style protections. If you’re visiting from the EU or UK, you have the same practical rights here: you can ask what data we hold on you, request a correction, or ask for deletion, subject to the permit-record retention requirement above. Your payment is processed by [Payment gateway name] under their own international compliance standards, and we don’t transfer your personal data to any party outside India except the payment processor itself.
Children's and Group Data (Family and Student Bookings)
If you’re booking for your family or bringing a school or college group, we’ll need names, ages, and ID details for minors as part of the permit application — the park requires this regardless of age. By submitting a minor’s information, you’re confirming you’re their parent, guardian, or an authorized group leader with permission to share it. We don’t use children’s data for anything beyond the permit and booking process, and it’s never included in marketing without separate, explicit parental consent.
Your Rights and How to Contact Us
According to the DPDPA, you possess the right to:
Understand the personal data we possess regarding you
Ask us to correct inaccurate information
Request deletion of your data (subject to the retention periods above)
You may revoke your consent for the use of photos or videos at any time.
Changes to This Policy
We’ll update the date at the top of this page whenever we make changes, and if a change materially affects how we handle your data, we’ll note it here in plain language rather than burying it in legal text. If you have questions about anything on this page, reach out — we’d genuinely rather explain it than have you wonder.